Five Problems Every One Faces with Documents
Documents have always been important in every professional’s life.
13:46 07 September 2020
They were typed on a page in a typewriter a few decades ago. Now is the era of technology where most things are done in soft copy. While drafting and managing documents in a computer is easier than ever, there are still some problems that only professionals can relate to. However, this doesn’t mean that there is no solution to those problems – the user just hasn’t found them yet. Here are some problems you face with documents and their proper solutions.
Format Changes on Different Devices
We have all faced the embarrassment when someone opened our drafted document on his computer and it was in a bad structure. This problem most commonly occurs when you are using Google Docs or MS Word. Everyone has his own setting of the programs, and when they open a document, it changes according to his settings.
We had created the document in our computer with a great professional design, but the recipients’ different changes caused the file to look bad. You can easily solve this problem by converting the document into PDF before sending it. The PDF will keep the formatting exactly as it was composed.
Many Documents are Non-Editable
We receive many documents that are in a format that we can’t edit them. Our job might require us to use its content or edit it according to our needs. These kinds of documents are in PDF format. While it does protect the original design of the file, it also makes it non-editable. You can go to official site to see online Soda PDF editor for a solution to this problem. You just have to upload the document and make changes as you wish.
Conversion Takes too Much Time
We receive many documents in several different formats than we wanted. You will get documents in PDF when you wanted it in Docs, and you might also get scanned documents as images. Finding a tool and then converting them into the desired format takes too much time and effort. Professionals have to do this on an almost regular basis. You can use the above-mentioned tool to perform all these operations at one place within seconds.
Online Sharing is Time-Consuming
You don’t always have to email the document to the boss or a client. Many professionals have to share the document with team members for editing and approval before finalizing the document. Many of us upload the document on Google Drive or DropBox to share them. DropBox isn’t very user-friendly anymore when it comes to documents. The Google drive still works great if you drafted the document online in Google Docs. However, you must always have an internet connection for this job.
Using Electronic Signatures
Many professionals still find themselves in a dilemma when they have to get documents signed online. You can easily do that by using PDF documents. However, you will need to create a soft signature for yourself. As for the other party, ask them to type their name while recording changes.