How to Choose Service to Fax from Your Computer
Fax is among the most popular methods of official communication.
13:57 07 October 2020
Thanks to technological advancement, you don’t even need a fax machine to send or receive faxes. In fact, people are getting rid of their machines to replace it with something convenient - their computer.
You must be wondering - how to send a fax from your computer? Yes, it is possible to use your computer for sending and receiving faxes for free. Online fax services like CocoFax are what facilitates fax communication using computers.
The only thing that you have to do is read this article and you will know how to do the same. When you use a computer to send a fax, it not only makes the whole process easier but also better.
With a fax machine, you have to take care of several other things as well including a dedicated phone line, ink, toner, and paper. Moreover, you also have to make sure that the machine is on 24x7 so that you don’t miss any faxes.
So, even if you have a fax machine and want to use it, it is better that you connect it to a computer. This way, you won’t miss out on any important features. Also, it will be easy for you to maintain fax communications.
Considering the above, the best option that you have is CocoFax. It is among the top online fax service providers through which you can send and receive faxes on your computer, laptop, and smartphones.
CocoFax has a lot of ways for you to send and receive faxes on a computer. The best one is through the web application of CocoFax that can be accessed at any computer and any web browser, be it Windows, Mac, or others.
To get started with CocoFax, you need a CocoFax account, computer, internet connection, and a web browser. You won’t have to jump through hoops to get a fax number as CocoFax will provide you for free. Visit the official website of CocoFax to know more about the service.
Three ways of using your computer as fax
- An online fax service
Fax lines operate on an analog platform while computers work on digital platforms. Through an online fax service, you will be bridging the gap between two platforms by translating one communication form into another.
- Scan and Windows Fax
In Windows 10/8/7, there is software built into the system through which you can send a fax. However, in this, you need additional hardware for operation.
- Connected fax machine
There are some fax machines that you can connect to a computer. With this, you get added features. However, you will need everything else that you use with a fax machine.
Out of the three, the best option that you have is using an online fax service. Not only does it eliminate the need for a fax machine, but also makes the fax communication seamless.
How to choose a service to fax from your computer?
Before you select a service to fax from your computer, you must get an understanding of how online fax services work. The traditional fax machines translate the scanned documents into an audio tone which are then transmitted through the telephone lines. If you are a business, you will need a bulky machine and a dedicated phone number for using this technology.
Today, it is possible to send a fax online where there is no need for extra machinery or a dedicated phone line. Online fax service will take your digital file and use a special email address (including the fax number of the recipient) for sending it. They might also send the fax through a vendor’s website.
When you are sending faxes online, the service provider will be translating the uploaded documents into a format that can be read by the machine on the other side and sending it into the fax machine of the recipient. Similarly, to receive faxes, the service provider has to translate the document into the digital format that can be read online and deliver the fax to your inbox.
Using an online fax service is the best option, especially for small businesses. There are several reasons why it is advantageous, but the most important one is that it helps keep the costs down. With the online fax service, you won’t be purchasing, maintaining, or operating a separate machine that has a telephone line.
Also, you won’t be printing documents before you could fax them as the whole process involves direct upload of files to the service. This saves money, time, and paper waste. Also, if your company doesn’t use fax frequently, making an investment in a machine and other requirements will be a waste of money.
Another selling point for an online fax service is the convenience it offers. You don’t have to be near a fax machine or even in the office for sending and receiving documents. As long as you have access to a device like a computer or a smartphone, you will be able to manage your faxes with the help of an online fax service like CocoFax.
With an online fax service, you usually will get more than just the ability of sending and receiving faxes. You will also have access to features that enhance the security and usability of the application. This includes a mobile app, alerts, integration with software like Outlook, and others.
Faxes are usually used for sensing sensitive information, especially in the case of healthcare providers, government agencies, financial institutions, etc. In order to safeguard the transmission, most online service providers offer data protections including password protection, PGP, or SSL encryption. Before you buy the subscription, check whether the vendor is charging extra for these features or not.
Another thing to consider while selecting a fax service is if they use a local fax number or a toll-free number. Most of the services will provide international and long-distance faxing as well. However, in most cases, there will be an additional fee associated with the fax on the basis of the recipient’s country.
Some of the fax providers will provide either receive-only or send-only plans. However, as a business, you will need both services. Also, remember to check the limit on faxes you can send through the fax service provider.